Use the current 5180 rules and distinguish Type A from Type B family homes. July 2026 rules permit equivalent content for some child forms while explicitly requiring the named incident report.
Agency: Department of Children and Youth (DCY); county agencies for licensed family homes Paperwork source review: September 14, 2026
Use your print window to print on paper or save as a PDF. The organizer is a planning aid for your files.
Check the form and your provider type.
An official agency form is issued or listed by the agency; that label alone does not establish mandatory use. A required state form is identified as mandatory in the cited instructions. A required record identifies information you must maintain; its format may be flexible. An optional template is a suggested format. Official instructions / portal links explain the application or record process.
Read “Applies to” and “Format and applicability” for each item. Home, group-home, center, local licensing, food-program, and subsidy requirements can differ.
Application & renewal
01
Official instructions / portal
Online family child care license application and amendments
Apply through Ohio's statewide licensing system and request capacity/location amendments.
Applies to
Prospective and existing Type A/Type B family home providers
Who completes it
Applicant/licensee
Where it goes
DCY through statewide licensing system; first create an Ohio Professional Registry profile.
When to use or update
Initial application and applicable amendments; licenses are generally continuous under this rule.
Format and applicability: Public rule explains portal process; no generic annual renewal form is assumed.
Selected official forms and public instructions were reviewed on September 14, 2026. This is a practical starting list, not a complete certification of every record, retention period, local rule, or individual application.
DCY's indexed master-forms URL returned 404 during review; these links go to the current official rules, which identify forms and allowed equivalents.
The training rule still names JFS forms while newer child-record rules use DCY names; confirm the current downloadable edition.
Publicly funded child care billing forms were not reviewed.
Use the agency’s current original and revision instructions. Keep confidential child and staff records in your own secure record system.
Use this sheet to check which items apply to your program. A listed item or a checked box does not establish that your program meets licensing requirements.
Program / provider type:
Licensing office / reviewer:
Date checked / rule or packet edition:
Form or instruction
Applies? Yes / No / Ask
Received / completed
Location / next review
1. Online family child care license application and amendments
2. Child Enrollment and Health Information for Child Care, or equivalent (DCY 01234)
3. Health Care Plan Documentation & Permission to Administer Medication, or equivalent (DCY 01236)
4. Incident/Injury Report for Child Care (DCY 01299)
5. Fire, weather emergency, and emergency/lockdown drill records
6. Health Training Documentation for Child Care and training evidence (JFS 01276)
Other local or agency document
Food-program / subsidy documents
Questions and next steps
Ask about required format, signatures, submission, update triggers, and retention. Record the agency’s answer and the person or written source that confirmed it.
Companion to the Ohio source review dated September 14, 2026. Provider Path educational planning sheet.
Use your existing tools alongside these sources.
Keep official licensing records with your program’s business records. Provider Path’s editable agreement, handbook, and daily forms can help organize your work; check the state instructions before choosing a format.
