Open the official state resources
Start with the state licensing information linked on this page. Find the office that regulates family or home-based child care in the county or region where you live.
Provider PathBy Holly’s Growing Minds StudioEspañolWV guide
WV home child care
How to start a home daycare in West Virginia.
Use West Virginia BFA’s child care guidance to identify the program category before choosing forms or rules. Its policy library separates family child care homes, family child care facilities, centers, and informal or relative care. Read the requirements for the category you will actually operate. Use WV STARS for learning and professional-development support, and verify the current background-check instructions separately.
Source review: September 13, 2026
Reviewed background-check resources, center resources, home-provider resources, provider-start guidance, rules navigation, professional-development guidance. This was a targeted review of the linked public guidance, not a complete review of every rule or local requirement.
Current rules and background-check resources were reviewed. Detailed provider-application and WV PATH login instructions remain unverified.
Individual courses, staff qualifications, local approvals and account submissions have not been certified by this review. Confirm those details with the responsible agency.
Free state paperwork guide
Forms & records for West Virginia.
Start with the registered Family Child Care Home pathway. The agency separates startup materials from forms used after approval; family child care facilities and centers have different packets.
- Family Child Care Homes Initial and Renewal Application
Apply for initial registration or renewal.
Official source ↗ - Child Health Assessment · ECE-CC-3
Record examination, allergies, immunizations, and special care.
Official source ↗ - Emergency Information/Permission Form for Children in Child Care Settings · ECE-CC-10E
Collect emergency contacts, pickup permissions, medical consent, and transport choices.
Official source ↗ - Medication Permission Slip · ECE-CC-25
Document medicine, dose, route, schedule, and administration.
Official source ↗ - Provider Training Record · ECE-CC-22
Track approved training and supporting attendance certificates.
Official source ↗ - Child Care Provider Incident Report Form · ECE-CC-26
Record event, injuries, treatment, notifications, and follow-up.
Official source ↗ - Child Care Request for Payment
Request payment for subsidized care.
Official source ↗
Paperwork sources reviewed September 14, 2026. The full guide identifies provider types, use instructions, format choices, and review limits.
Your starting roadmap
Seven steps to organize the process.
This roadmap shows what most applicants need to ask about. It does not replace West Virginia’s current packet, regulations or licensing representative.
Prepared byHolly
Teacher, former in-home provider, and family child care specialist with more than 35 years in early childhood.
Source standardReview scope matters
How Provider Path is researched →Targeted source review dated September 13, 2026. The source-review note identifies the scope and limits. Confirm your category and location before applying.
Confirm which provider type applies
Ask whether your program will be licensed, registered, certified or legally license-exempt. The answer can depend on capacity, children’s ages, relationship to the children and whether care happens in your own home.
Request the application and orientation
Ask how to receive the current application packet and whether orientation is required before applying. Follow the state’s order instead of completing training, fingerprints or home changes too early.
Build your paperwork and training file
Confirm the required identification, education, health records, references, household information, emergency plans, insurance, training and local approvals. Keep copies of every document and certificate.
Complete background checks as directed
Ask exactly who must be checked, which forms are required and where approved fingerprinting is completed. Requirements may include caregivers, substitutes, employees and household members.
Prepare the home for inspection
Use the current state rules to review exits, alarms, sleeping and play spaces, outdoor areas, pets, water safety, medications, supervision, emergency plans and any local fire, zoning or health requirements.
Submit, inspect and follow up
Submit the complete packet in the order your licensing office requires. Prepare for the home visit, correct any remaining items and wait for written approval before operating when a license or registration is required.
Questions for your first call
Write these answers down.
The first conversation with the licensing office can save you from paying for the wrong training, inspection or home changes.
- Which home child care category fits my planned capacity?
- Do I need orientation before receiving or submitting the packet?
- Which documents and training certificates are submitted together?
- Who needs background checks, and when should fingerprints be completed?
- Which local fire, health, zoning or business approvals apply?
- Is liability insurance required, and what coverage limit or proof must I provide?
- May I operate before final written approval?
Official starting links
Use current sources for the final answer.
Choose training for your setting and role.
Use WV STARS for learning and professional-development records; match the required training to the program category. Follow background-check instructions separately through the official BSS/WV CARES routes.
Before enrolling, confirm the exact course, provider category, staff role, format, required topics and hours, completion deadline, renewal and accepted certificate. Check pediatric CPR and first aid separately; a general online child-development or health-and-safety course is not a substitute for the certification your agency accepts.
Provider starting point
BFA child-care guidance
Identify your provider category and the office responsible for your application.
Open resource ↗Rules and standardsChoose the rules for your child-care category
Choose the current rules for your program category and confirm the effective edition with the agency.
Open resource ↗Home child careFamily child-care home registration rules
Use the family or home child care guidance for the category you plan to operate.
Open resource ↗Child care centersChild-care center licensing rules
Use the center-specific guidance. Home-provider requirements and center requirements can differ.
Open resource ↗Background checksWest Virginia child-care background-check guidance
Confirm who must be checked, the required documents and the timing before arranging checks.
Open resource ↗Background checksWV CARES production background-check system
Confirm who must be checked, the required documents and the timing before arranging checks.
Open resource ↗Professional developmentWV STARS training and professional-development records
Find professional-development guidance and confirm the exact course, format and certificate for your role.
Open resource ↗Inspection recordsWest Virginia provider and inspection search
Use the state’s search starting point to understand monitoring records and how licensed programs are displayed.
Open inspection resource ↗Child care assistanceWest Virginia subsidy resources
Find the state program that helps eligible families pay for care and ask how providers participate.
Open assistance resources ↗Meal reimbursementWest Virginia CACFP finder
Start with the USDA and state directories for family day care home sponsors and program contacts.
Find food-program contacts →Insurance regulatorWest Virginia insurance department
Verify companies and agents, find consumer help, and ask state insurance questions.
Open state regulator directory ↗Business protection guideHome daycare insurance questions
Check state requirements, home-policy exclusions, child-capacity eligibility, and provider options.
Open insurance guide →Program setupEquipment and supplier guide
Compare professional and budget sources, then track verified items, quotes, purchases, and recall checks.
Plan equipment purchases →After written approvalMarketing and enrollment guide
Build a clear program description and a responsible 30-day plan for filling openings.
Plan responsible promotion →