Licensed homes and registered non-licensed homes follow different paperwork routes. ECECD now offers online licensing and registration; its home-provider guidance also distinguishes food-only, subsidy-only, and combined participation.
Agency: Early Childhood Education and Care Department (ECECD), Child Care Services Bureau Paperwork source review: September 14, 2026
Use your print window to print on paper or save as a PDF. The organizer is a planning aid for your files.
Check the form and your provider type.
An official agency form is issued or listed by the agency; that label alone does not establish mandatory use. A required state form is identified as mandatory in the cited instructions. A required record identifies information you must maintain; its format may be flexible. An optional template is a suggested format. Official instructions / portal links explain the application or record process.
Read “Applies to” and “Format and applicability” for each item. Home, group-home, center, local licensing, food-program, and subsidy requirements can differ.
Application & renewal
01
Official instructions / portal
Child Care Licensing and Registration Portal
Complete and submit licensing or registration materials online.
Applies to
Licensed and registered home applicants; centers also use the portal
Who completes it
Provider/applicant
Where it goes
ECECD through the linked application portal.
When to use or update
Application preparation; online option began February 14, 2026.
Format and applicability: Public instructions link to the portal; account-only screens were not reviewed.
Selected official forms and public instructions were reviewed on September 14, 2026. This is a practical starting list, not a complete certification of every record, retention period, local rule, or individual application.
The Regulatory Oversight materials library is dynamically loaded; individual licensed-home renewal and waiver downloads were not fully exposed in the public page extract.
Registered-home record guidance is specific to 8.9.5 NMAC; do not apply it unchanged to licensed homes under 8.9.4.
Current registered-home guidance allows optional CACFP participation, so older statements that every registered home must join a food sponsor should not be reused.
Use the agency’s current original and revision instructions. Keep confidential child and staff records in your own secure record system.
Use this sheet to check which items apply to your program. A listed item or a checked box does not establish that your program meets licensing requirements.
Program / provider type:
Licensing office / reviewer:
Date checked / rule or packet edition:
Form or instruction
Applies? Yes / No / Ask
Received / completed
Location / next review
1. Child Care Licensing and Registration Portal
2. Registered Home Application, Provider Participation Agreement and W-9 packet
3. Child information card and attendance record
4. Written incident notice and serious-injury reporting
5. Licensed/Registered Home Background Check Packet
6. Child Care Request for Transfer of Background Clearance
7. EPICS Provider Dashboard Access Request and contract guidance
Other local or agency document
Food-program / subsidy documents
Questions and next steps
Ask about required format, signatures, submission, update triggers, and retention. Record the agency’s answer and the person or written source that confirmed it.
Companion to the New Mexico source review dated September 14, 2026. Provider Path educational planning sheet.
Use your existing tools alongside these sources.
Keep official licensing records with your program’s business records. Provider Path’s editable agreement, handbook, and daily forms can help organize your work; check the state instructions before choosing a format.
