North Dakota uses the Child Care Licensing portal for licensing submissions and the ND Gateway portal for background checks. Its numbered SFN forms provide concrete child-record and emergency documentation.
Agency: Health and Human Services (HHS), Early Childhood Paperwork source review: September 14, 2026
Use your print window to print on paper or save as a PDF. The organizer is a planning aid for your files.
Check the form and your provider type.
An official agency form is issued or listed by the agency; that label alone does not establish mandatory use. A required state form is identified as mandatory in the cited instructions. A required record identifies information you must maintain; its format may be flexible. An optional template is a suggested format. Official instructions / portal links explain the application or record process.
Read “Applies to” and “Format and applicability” for each item. Home, group-home, center, local licensing, food-program, and subsidy requirements can differ.
Application & renewal
01
Official instructions / portal
Child Care Licensing (CCL) portal — apply
Submit application documents, add staff, and pay fees.
Applies to
Applicants for licensed family, group, or other child care programs
Who completes it
Applicant/operator
Where it goes
CCL portal linked by HHS.
When to use or update
After identifying provider type and completing prerequisite preparation.
Format and applicability: Public instructions reviewed; account application screens not reviewed.
Selected official forms and public instructions were reviewed on September 14, 2026. This is a practical starting list, not a complete certification of every record, retention period, local rule, or individual application.
Licensing renewal screens and food/subsidy claims were not reviewed.
SFN 847 and SFN 517 were updated in 2026; older third-party copies may omit current directions.
Use the agency’s current original and revision instructions. Keep confidential child and staff records in your own secure record system.
Use this sheet to check which items apply to your program. A listed item or a checked box does not establish that your program meets licensing requirements.
Program / provider type:
Licensing office / reviewer:
Date checked / rule or packet edition:
Form or instruction
Applies? Yes / No / Ask
Received / completed
Location / next review
1. Child Care Licensing (CCL) portal — apply
2. Child Information Sheet (SFN 845)
3. Parent's Statement on Health of Child (SFN 847)
4. Incident Report (SFN 438)
5. Child Care Evacuation and Disaster Plan (SFN 517)
6. ND Gateway background-check request and business registration
Other local or agency document
Food-program / subsidy documents
Questions and next steps
Ask about required format, signatures, submission, update triggers, and retention. Record the agency’s answer and the person or written source that confirmed it.
Companion to the North Dakota source review dated September 14, 2026. Provider Path educational planning sheet.
Use your existing tools alongside these sources.
Keep official licensing records with your program’s business records. Provider Path’s editable agreement, handbook, and daily forms can help organize your work; check the state instructions before choosing a format.
