The agency now calls this Licensed Home-Based Child Care, formerly Family Day Home. Application portals and the administrative code still use Family Day Home; VDOE model forms support the required records.
Agency: Department of Education, Office of Child Care Health and Safety Paperwork source review: September 14, 2026
Use your print window to print on paper or save as a PDF. The organizer is a planning aid for your files.
Check the form and your provider type.
An official agency form is issued or listed by the agency; that label alone does not establish mandatory use. A required state form is identified as mandatory in the cited instructions. A required record identifies information you must maintain; its format may be flexible. An optional template is a suggested format. Official instructions / portal links explain the application or record process.
Read “Applies to” and “Format and applicability” for each item. Home, group-home, center, local licensing, food-program, and subsidy requirements can differ.
Application & renewal
01
Official agency form
Initial Application for Family Day Home
Apply for initial licensure with supporting documents.
Applies to
Applicants for licensed home-based child care
Who completes it
Applicant/business entity
Where it goes
Upload application and attachments through VDOE's online portal; choose Family Day Home and initial application.
When to use or update
Submit a complete application at least 60 days before planned opening.
Format and applicability: Page links official application PDF and attachment checklist; the PDF itself returned 403 in this review.
Maintain the child's enrollment, contacts, permissions, health, and incident information.
Applies to
Each child enrolled in a licensed family day home
Who completes it
Provider with parent/guardian information
Where it goes
Up-to-date individual record at the family day home.
When to use or update
At enrollment and whenever information changes.
Format and applicability: Required information; the VDOE Child's Record model is available through the home-provider page, but mandatory model use was not established.
Selected official forms and public instructions were reviewed on September 14, 2026. This is a practical starting list, not a complete certification of every record, retention period, local rule, or individual application.
Several VDOE PDF downloads returned 403; mandatory-record entries instead cite successfully opened administrative-code sections.
This section concerns licensed homes; exempt, local-permit, and family-day-system requirements may differ.
Use the agency’s current original and revision instructions. Keep confidential child and staff records in your own secure record system.
Use this sheet to check which items apply to your program. A listed item or a checked box does not establish that your program meets licensing requirements.
Program / provider type:
Licensing office / reviewer:
Date checked / rule or packet edition:
Form or instruction
Applies? Yes / No / Ask
Received / completed
Location / next review
1. Initial Application for Family Day Home
2. Renewal Application for Family Day Home
3. Child's Record (8VAC20-800-60)
4. Documentation of Assistant and Substitute Provider Orientation (8VAC20-800-200)
5. Record of Emergency Response Drills (8VAC20-800-830)
6. Record of Daily Attendance
7. Child Care Subsidy Vendor Application and Updates
Other local or agency document
Food-program / subsidy documents
Questions and next steps
Ask about required format, signatures, submission, update triggers, and retention. Record the agency’s answer and the person or written source that confirmed it.
Companion to the Virginia source review dated September 14, 2026. Provider Path educational planning sheet.
Use your existing tools alongside these sources.
Keep official licensing records with your program’s business records. Provider Path’s editable agreement, handbook, and daily forms can help organize your work; check the state instructions before choosing a format.
