DSS routes home-provider inquiries through the Office of Licensing and Accreditation. Keep licensing records separate from Child Care Assistance billing: the BEES provider guide took effect in August 2026.
Agency: Department of Social Services, Office of Licensing and Accreditation Paperwork source review: September 14, 2026
Use your print window to print on paper or save as a PDF. The organizer is a planning aid for your files.
Check the form and your provider type.
An official agency form is issued or listed by the agency; that label alone does not establish mandatory use. A required state form is identified as mandatory in the cited instructions. A required record identifies information you must maintain; its format may be flexible. An optional template is a suggested format. Official instructions / portal links explain the application or record process.
Read “Applies to” and “Format and applicability” for each item. Home, group-home, center, local licensing, food-program, and subsidy requirements can differ.
Application & renewal
01
Official instructions / portal
Child Care — Become a Provider
Identify the provider category and begin the agency inquiry process.
Applies to
Prospective registered family day care and other child care providers
Who completes it
Prospective operator
Where it goes
OLA constituent portal; follow the assigned licensing specialist.
When to use or update
Before beginning registration/licensing; renewal submission instructions were not verified.
Format and applicability: Public guidance. The inquiry's interactive fields did not render, so no application requirements are inferred from them.
Initiate required in-state and out-of-state checks.
Applies to
Registered/licensed providers and CCDF-funded informal/in-home providers
Who completes it
Provider and persons requiring screening
Where it goes
OLA Provider Portal; additional hard-copy out-of-state documents follow the page's mailing instructions.
When to use or update
At required screening and renewals; page states in-state checks every five years.
Format and applicability: Public workflow instructions; do not confuse an interstate agency's release request with a South Dakota provider application.
Selected official forms and public instructions were reviewed on September 14, 2026. This is a practical starting list, not a complete certification of every record, retention period, local rule, or individual application.
Exact-format mandates are not assumed from OLA form numbers.
CCA payment rosters do not replace daily attendance records; the newer BEES guidance should take priority over obsolete billing instructions.
Use the agency’s current original and revision instructions. Keep confidential child and staff records in your own secure record system.
Use this sheet to check which items apply to your program. A listed item or a checked box does not establish that your program meets licensing requirements.
Program / provider type:
Licensing office / reviewer:
Date checked / rule or packet edition:
Form or instruction
Applies? Yes / No / Ask
Received / completed
Location / next review
1. Child Care — Become a Provider
2. Application for Admission to Child Care / Child Information (OLA-102)
3. Child Attendance Record (OLA-104)
4. Child Care Provider Training Record (OLA-105)
5. Child Medication Permission and Administration Form (OLA-107)
6. Serious Incident Reporting Form (OLA-109)
7. Child Care Provider Background Screening
8. BEES Child Care Assistance Provider Guide — Agreement and Rosters
Other local or agency document
Food-program / subsidy documents
Questions and next steps
Ask about required format, signatures, submission, update triggers, and retention. Record the agency’s answer and the person or written source that confirmed it.
Companion to the South Dakota source review dated September 14, 2026. Provider Path educational planning sheet.
Use your existing tools alongside these sources.
Keep official licensing records with your program’s business records. Provider Path’s editable agreement, handbook, and daily forms can help organize your work; check the state instructions before choosing a format.
